This privacy notice discloses the privacy practices for resilientvirginia.org. This privacy notice applies solely to information collected by this website. It will notify you of the following:

1. What personally identifiable information is collected from you through the website, how it is used and with whom it may be shared.
2. What choices are available to you regarding the use of your data.
3. The security procedures in place to protect the misuse of your information.
4. How you can correct any inaccuracies in the information.

Information Collection, Use, and Sharing

We are the sole owners of the information collected on this site. We only have access to/collect information that you voluntarily give us via email or other direct contact from you. We will not sell or rent this information to anyone.

We will use your information to respond to you, regarding the reason you contacted us. We will not share your information with any third party outside of our organization, other than as necessary to fulfill your request, e.g. to ship an order.

Unless you ask us not to, we may contact you via email in the future to tell you about new products or services or changes to this privacy policy.

Your Access to and Control Over Information

You may opt out of any future contacts from us at any time. You can do the following at any time by contacting us via the email address or phone number given on our website:

• See what data we have about you, if any.
• Change/correct any data we have about you.
• Have us delete any data we have about you.
• Express any concern you have about our use of your data.

Security

We take precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline.

Wherever we collect sensitive information, that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a lock icon in the address bar and looking for “https” at the beginning of the address of the Web page.

While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only employees who need the information to perform a specific job (for example, billing or customer service) are granted access to personally identifiable information. The computers/servers in which we store personally identifiable information are kept in a secure environment.

Cookies

We use “cookies” on this site. A cookie is a piece of data stored on a site visitor’s hard drive to help us improve your access to our site and identify repeat visitors to our site. Cookies can also enable us to track and target the interests of our users to enhance the experience on our site. Usage of a cookie is in no way linked to any personally identifiable information on our site.

Links

This website contains links to other sites. Please be aware that we are not responsible for the content or privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of any other site that collects personally identifiable information.

If you feel that we are not abiding by this privacy policy, you should contact us immediately at osso@resilientvirginia.org.

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Resilient Virginia is committed to providing a safe, inclusive, and welcoming environment for all individuals. We believe in the inherent dignity and worth of every person and are dedicated to fostering an organizational culture that respects and values diversity in all its forms.

Scope

This policy applies to all employees, volunteers, contractors, clients, and visitors of Resilient Virginia, regardless of their position or status within the organization.

Notice of Anti-Discrimination

Resilient Virginia prohibits discrimination, harassment, retaliation, and intimidation based on race, color, religion, sex, national origin, age, marital status, disability, or any other characteristic protected by law. This includes, but is not limited to, discrimination, harassment, intimidation or retaliation in hiring, compensation, promotion, termination, and all other aspects of employment or participation in organizational activities.

Responsibilities

• Resilient Virginia Management is responsible for promoting a culture of diversity and inclusion, enforcing this policy, and taking appropriate action in response to reports of discrimination or harassment.
• All employees are expected to treat others with respect and refrain from engaging in discriminatory or harassing behavior.

Designated Non-Discrimination Coordinator

• The Non-Discrimination Coordinator (as of 4/30/2024) is Annette Osso, Managing Director, who can be contacted at osso@resilientvirginia.org or 703-629-1650.

Reporting a Grievance

Any staff person or volunteer who believes they have been subjected to discrimination or harassment, or who has witnessed such behavior, should report it to the Non-Discrimination Coordinator. If a member of the public or attendee of an event believes they have been subjected to discrimination or harassment, they should report it to the Non-Discrimination Coordinator. The process for reporting a grievance is included in the complete Anti-Discrimination Policy available here.

Accessibility

Resilient Virginia will make reasonable accommodations to ensure that individuals with impaired vision or hearing or limited English proficiency can participate fully in our program activities. This includes providing auxiliary aids and services as needed at no cost to the individual.

For Virtual Activities

This notice will be included on registration information for virtual events.

If you are a person with a disability or limited English proficiency and want to request special accommodations to participate in a Resilient Virginia virtual activity, please contact Annette Osso, Managing Director, at osso@resilientvirginia or 703-629-1650 during business hours of 9 a.m. to 4 p.m. to discuss reasonable accommodations five days prior to the event.

For activities that are virtual Resilient Virginia will incorporate real-time captioning or transcription services for those with hearing impairments.

For In-Person Events

This notification will be included on registration information for in-person events.

If you are a person with a disability or limited English proficiency and desire any assistive devices, services, or other accommodations to participate in a Resilient Virginia activity, please contact Annette Osso, Managing Director at osso@resilientvirginia.org or 703-629-1650 during business hours of 9 a.m. to 4 p.m. to discuss reasonable accommodations five days prior to the event.

Resilient Virginia will ensure that the location of public meetings will include accessibility for individuals with physical disabilities and will consider access to public transportation when making decisions about event location. For in-person activities providing food, we will provide the means for individuals to indicate  allergy/special needs on our registration forms and provide reasonable accommodations. We will provide, if necessary, reasonable accommodations for individuals who are deaf or hard of hearing and to other individuals who need additional assistance for effective communication and participation.

Language Access

Resilient Virginia will provide reasonable accommodations to assure meaningful access to services for persons with limited English proficiency. This includes providing translation and interpretation services as needed to ensure effective communication at no cost to the individual.

Non-Retaliation or Intimidation

Retaliation or intimidation against any individual who reports discrimination or harassment, participates in an investigation, or otherwise opposes discriminatory practices is strictly prohibited and will result in disciplinary action, up to and including termination of employment or participation in organizational activities.

Training and Education

Resilient Virginia will provide periodic training and education to employees, volunteers, and contractors on the principles of equal opportunity, diversity, and inclusion, as well as the procedures for reporting and addressing discrimination and harassment.

Review and Revision

This policy will be reviewed annually and updated as necessary to ensure its effectiveness and compliance with applicable laws and regulations.

Resilient Virginia is committed to creating a workplace and organizational culture that values and celebrates the unique contributions of all individuals. By adhering to this policy, we can foster an environment where everyone can thrive and contribute to our mission effectively.

The full text of the Anti-Discrimination Policy can be reviewed here. The Anti-Discrimination Policy was approved by the Resilient Virginia Board of Directors on May 28, 2024.

Annette Osso
Managing Director
Phone: 703-629-1650
Email: osso@resilientvirginia.org

June 3, 2024

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Definitions

In relation to subcontracts that Resilient Virginia may undertake with other entities, we recognize two types of costs related to subaward budgets:

1. Indirect costs are the ongoing expenses that may extend across multiple departments of the organization and are necessary to keep the organization running. These costs typically fall within the General and Administrative cost categories, and can include expenses related to information technology functions, supervision, administrative personnel, security costs, insurance, rent, telephone, utilities, legal fees, repairs and maintenance, etc.
2. Direct costs are the costs directly associated with the project that the subcontractor is engaged to perform. These can include office supplies, travel related to the project, equipment and materials, salary costs, fringe benefit costs*, and any other type of cost that can be directly attributed or is directly needed to accomplish the project.

*Note that fringe benefit costs are defined as compensation offered an employee in addition to direct wages or salary, for example, health insurance, paid holidays, pensions, or personal use of a company-owned vehicle. Fringe benefits can be a direct cost (for personnel working directly on a project) or can be included in the computation of an indirect cost (e.g., the fringe benefits of administrative personnel), depending on the function of the employee associated with the fringe benefits.

Policy

Indirect costs – Generally, Resilient Virginia’s policy is to allow organizations that are subcontractors to request up to 10% of the sum of the direct costs of the subaward as an indirect cost. Where not explicitly stated in a subcontract to be higher or lower, applicants may request 10% in indirect costs. In some cases, the primary award to Resilient Virginia may dictate a higher or lower indirect rate requirement for subcontractors.

Direct costs – Resilient Virginia allows applicants to request any type of cost that can be directly attributed to the project and well-justified, i.e., can be specifically associated with achieving the outcomes of the project, though see specific Requests for Proposals for any specific limitation on direct cost requests or excluded items. Direct cost requests must be detailed, itemized (listed on separate lines in the budget), and clearly identified in the budget form.

Please direct any questions abour this Indirect Rate Policy to osso@resilientvirginia.org.

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